If you’re a bride who dots all of her i’s and crosses all of her t’s, then chances are you’ve completely nailed your wedding planner so far. You’ve gotten numerous quotes, read testimonials, and reviewed countless invoices. You even made sure every vendor understood your vision and saw all of your mood boards! Kudos to you, because as we know, wedding planning is a very intensive process. You spent all of that time perfecting every aspect of the wedding and the worst thing you could do would be to let the wedding day crumble due to last-minute details and not having the proper help. Even if you’ve planned all of the details, there are still so many things that need to be handled on the day and also the last few weeks leading up to the wedding. So embrace the help, and relieve some stress knowing that your wedding coordinator will handle it.
What exactly is a wedding coordinator?
Coordinators are here to well, coordinate! Not to plan, make changes, or step on your toes, but to finalize all the last-minute details. They come on board about a month before your big day and handle all logistics from creating the timeline and layout (yes, all vendors need a detailed one to execute!), and making sure you have everything necessary. They will go into your invoices and count every linen and decoration. They also have an experienced team with them who are ready for any unexpected problem that may arise on the day (hello Hawai’i weather!) Another perk, they have great relationships with your vendors and know how to work with them on the day.
5 reasons why you should hire a wedding coordinator:
Tropical Moon Events. The wedding would be chaos without one. And while you may think that you know how to A wedding day timeline and layout is our bread and butter here at Tropical Moon Events. The wedding would be chaos without one. And while you may think that you know how to create one, there are so many small transitional times that only coordinators know about (for example, letting the vendors know when it’s time to start serving or pouring). Timing is SO crucial. If one vendor arrives with not enough time, everything gets pushed back. Also, every detail needs to be sent to all of the vendors. They should know exactly when they’re showing up, leaving, who they’re checking in with when to start their service, and also where they’re located. That’s a lot of people to notify all of those little details.
2. Your wedding day should be fun, not “work.”
If you don’t hire a coordinator, we can almost guarantee that you’ll not only be playing hostess, but it’ll feel like you’re working! There are so many vendors to be in touch with on the day, and that’s not including if problems arise! They need to know every little detail and are going to come up with a bunch of questions. Also, most venues require someone to supervise break-downs too, which I can’t imagine you’ll want to do (and help with trash) after your wedding. While you may think it may be a good idea to designate a friend/guest as the point of contact, well, read the next reason why. You’re much better off with a seasoned professional who knows how to put out fires stat and has dealt with the same problem before so they know how to handle it, while actually remaining calm.
3. You don’t want to treat friends/family/MOHs as workers.
While your MOH might have thrown an epic bachelorette party, they most likely don’t have the skillset to manage a whole wedding and have all the answers for every single vendor. Also, they deserve to enjoy the whole day! Helping to set up and tweak the details is fun, but once the ceremony begins, all guests should be fully present and immersed in the wedding. They shouldn’t have to get up during dinner because the cake arrived and needs to be brought to the table. Just a tip from us, save your friendships because the last thing you want is a heat-of-the-moment freakout that causes you to accidentally snap at your bestie!
4. There are a lot of last-minute details that will stress you out.
A month before the wedding, lots of things can change, no matter how efficiently you planned. Even though you’ve been in contact with the vendors about your vision, once the day approaches, there are so many more questions they’ll have. Most of them will be about the venue and there’s a high chance you won’t know (power sources are important!). It will quickly go from being fine and dandy to feeling like a full-time job, with a new email every hour. The last thing you want to do before your wedding is to get super stressed. It’s your dream day, and should feel like a dream, not a nightmare!
5. You’re going to need an extra set of hands (or a few) for the ceremony!
The ceremony is always the most blissful but stressful part of the day. While it may seem like you’ll just walk out and everything will happen as it did in the movies, that is far from true (unless you have a coordinator)! There are so many details regarding who is seeing you in your dress before, where you’re walking from, and also if your wedding party knows what to do. A trained wedding coordinator knows how to lead a rehearsal the day before so there will be no questions or confusion on the day. Then, on the day, they will know exactly how to perfectly time the music, the officiant, and the guests to truly make it all feel like it’s a movie.
It’s no doubt that a wedding coordinator is essential to your day, and the good news is, there are different types of coordinator packages! At Tropical Moon Events, we have 3 different coordination packages to fit your budget and needs, and make all of your wedding planning work shine!